smartPOINT

The digital control center for procurement

simple

smartPOINT was developed to make strategic procurement as simple as possible. Modules can be added or deselected as needed — so you always have your processes in view.

strategic

smartPOINT is a central data storage with an interface to other systems which facilitates the administrative work in strategic procurement. It is the control center for dispositive and operative procurement.

professional

smartPOINT uses the potential of artificial intelligence, machine learning, and data analysis to support and unburden your company.

more...

smartPOINT is much more than strategic procurement: it helps you digitalize and schematize your processes.

Your strategic procurement partner

supplier management
contract management
tenders
project management
procurement record
ticket
tasks
communication — newsletter
goods receipt / service acceptance
data management

Your connection

plug and play
integration without too many interfaces
compatible with ERP and FA systems
interfaces to SAP, AMS, Infor, Datev, Simba, ariba, ProAlpha, Abas and others possible at any time
interface to SAP Fiori
OCI / PunchOut
adapted to your requirements at any time
modules can be added or removed at any time
the modules can be used independently

The digital purchasing solution for strategic procurement

smartPOINT focuses processes on simplicity and still maps complex processes, such as a tender.

It was developed for strategic procurement in medium-sized companies. The focus is on fast and economically sensible use. It is therefore modular and scalable.

smartPOINT as a whole is an organizational system for any type of company. Large companies appreciate the integrability into existing systems and use smartPOINT as a uniform interface for freely definable processes.

Organization system

Advantages for medium-sized companies

Small businesses appreciate the compactness of already existing functions and modules as well as the view of manufacturing, projects and processes.

Small businesses welcome the XRM functionalities and the high level of coverage of modules for controlling a company. And when a company grows, smartPOINT simply grows with it.

Advantages for small businesses

simple integration

Start with a few functions and modules and expand them successively according to your actual needs. In this way, your digital strategic procurement is continuously created.

smartPOINT can be integrated into the existing system landscape and thus connects the isolated applications into a whole.

We would be happy to support you in this process. We look forward to it.

tenders

Tenders for complex construction projects, CAPEX, and other requirements are handled in a structured manner using the Tenders module.

Features

different types of tenders
tender templates
follow-ups
automatic dispatch at a defined date
status changes
sending by email
direct assignment of email communication
chronological documentation of changes
communication with external parties via free forms
combinable with Project Management
pre-selected bidder selection
decision process via chat

Description

With the Tenders module, several bidders are invited to submit their offers simultaneously. They can enter the data directly using the web form without having to log in. All offers are summarized in the offer price comparison list and can be evaluated by authorized persons. The purchasing decision is documented and traceable. Important deadlines are monitored, and their due dates are indicated visually. Templates per tender type facilitate the creation of new tenders so that a complex tender can be created and sent in just a few minutes. And public tenders are also covered in a compliance-compliant manner. Lastly, the Tenders module is also suitable for the sales department to process tenders more efficiently.

Contract management

Create contracts easily, map them in a structured way, send them directly, and document important content in a targeted manner. Never lose sight of a contract again.

Features

different types of contracts
contract templates
resubmission
date dispatch
status changes
internal workflows
security levels
direct assignment of email communication
chronological documentation of changes
contract reconciliation with external parties
combinable with Tenders
contract modules

Description

Create an NDA (non-disclosure agreement) during a phone call and send it to the contract partner. Document the receipt of a contract. Present various contract templates with the most important parameters. Never miss an agreed expiration date again. The Contract Management module supports you in this. Granted, word processors are a bit fancier, but what about after saving? Every communication during the contract negotiation is saved as a version, every change is documented, and signed contracts are journalized, i.e., they can no longer be changed. A special procedure transfers documents, traceable and transparent at all times.

Knowledge database

Capture knowledge in procurement centrally and make it available at any time.

Features

outline future purchasing
set goals and milestones
practical implementation with the team
knowledge database for (procurement-relevant) topics
record professional competencies in a structured manner
transparent knowledge

Description

In addition to information on procurement processes, instructions, and a procurement lexicon, recommendations for action and purchasing can also be provided for your internal customers. When a person leaves procurement, much knowledge and experience also leave the company. Wiki was developed to collect, continuously update, and conserve knowledge in, around, and from procurement. But also to make shopping easier for internal customers. Recommendations for specific procurement topics, specifications, and procedures are available anytime. The usual information via email, Word documents, and notices on the bulletin board are a thing of the past. Of course, different confidentiality levels are possible and can be restricted to specific persons.

File

All processes — emails, documents, calls, appointments, etc. — in one overview.

Features

compilation of communication data in one file
different file types
filing from emails
filing of attachments in an email as a single document
direct filing in the Documents module
deactivation (archiving) and activation
quick calendar overview and other information

Description

Freely definable as a supplier file, order file, project file, or whatever kind of file, the module brings together all the information from the other modules here. Akte (File) summarizes all desired information from other modules. Several participants can be assigned to it, and also the filing of the documents can be determined. Therefore, Akte is also suitable for more complex purchasing projects, simply to maintain an overview. But it is also worthwhile for a supplier, as the file displays not only emails but also all other types of contacts such as conversation notes.

Service acceptance (GR)

Enter goods receipt simply by moving the order item.

Features

goods receipt via drag and drop
dashboard for overview
delivery items at a glance
order tracking — dashboard
open items

Description

In indirect purchasing, tens of order items come in at the receipt of the goods. But instead of searching for the order in an ERP system, the smart goods receipt offers all expected (open) order items on one page. Selectable by supplier, orderer, and recipient, the goods receipt quickly finds the correct order item. This is simply moved to the “Received” column – by mouse or finger – and that’s it. Since all delivery data is known, the goods are recorded automatically. And as a desired side effect, the person placing the order is immediately informed by email about the receipt of the goods in the goods receiving department.

Tasks

All my tasks at a glance and with reminders

Features

personal task management
reminders in the dashboard
Link with Projects and Supplier Management module
follow-up
direct filing from email
different locations, priorities, etc. for selection
delegate tasks

Description

All modules of smartPOINT are accessible to all authorized persons. Only Tasks was developed for personal task control and overview. Tasks are recorded in a structured manner according to the “getting-things-done” method. Follow-ups and classifications support this process. The dashboard provides daily reminders of the tasks that are due. The entry of a new task can be created directly from an email, but also from various other modules directly — without typing the text or cut and copy.

Process design

Handle any type of a need in the company smartly and digitally.

Features

outline future purchasing
set goals and milestones
practical implementation with the team

Description

When asked about the special features of a service or investment order, one often hears that this is something special. Especially when it comes to marketing and IT services, purchasing has no idea about this anyway. And they don’t have to. It’s enough if they know HOW to implement such processes digitally and thus map them smartly for all parties involved. The “Process Design” module primarily enables communication internally but also with external parties. Because when an order is placed, the effect of a purchase has already fizzled out. Therefore, the entire business initiation is mapped digitally and smartly. And in combination with a QuWikiBOARD, processes are so lean that any argument in the direction of “purchasing has no idea” is easily refuted.

Documents

Now, where is the document again, and is it the latest one?

Features

central saving of documents
saving to freely definable folders
emails are saved as documents (in the original code “eml”)
different types of documents
change history
follow-up
linked with almost any other module

Description

Documents are saved centrally and can be accessed directly from any module. An email is stored as a document with the source code and can be reactivated and used as an email by any authorized person. Gone are the days of forwarding and managing emails in the mail client.

Project management

Plan, initiate, control, manage, and complete projects with just a few clicks.

Features

create projects
plan projects
project phases
project steps
project overview
project status
shop floor

Description

Projects are easy to create with the wizard. Through the overview, all projects are easy to track, and deadlines can be monitored in a structured manner. With just a few clicks, you can see whether the project can be kept on target or where delays may occur. With the Store Floor, the management and leadership tasks, with the help of visualization and reporting, become a perfect support for the company.

Supplier management

Manage the relationship between the company and suppliers systematically and strategically.

Features

central supplier master
data update by means of query mask by suppliers
overview of contracts, documents, emails, etc.
personal assignment
personnel selection for tender receipt
contact management with chronological listing
scheduled changes
mapping with vendor master record of the ERP system
tax ID verification
sanctions list check
delivery rating

Description

The supplier management module compiles all critical information about a supplier — all master data, such as name, address, email, homepage, and telephone. Furthermore, all contacts, which have taken place by email, telephone, or on-site, are visible at a glance. Different contact persons can be created. Offers and documents can be directly assigned to the supplier and retrieved. Emails that have gone in and out are saved under the supplier. Tickets and tasks concerning the supplier are directly linked to the supplier. This way, all information concerning the supplier can be accessed with just a few clicks. The view is completed with various diagrams and statistics.

Benchmark

All key figures at a glance at the push of a button.

Features

ROI evaluations
supplier key figures
delivery days (median)
sales statistics

Description

With the Benchmark module, all data is displayed in real-time in a dashboard at the touch of a button. The data can be customized and retrieved according to requirements.

Ticket

Administer, manage and improve customer service with a ticket system

Features

central coordination of temporary operations
different types of tickets
budget allocation and cost tracking
time recording automatically (optional)
subdivision into individual tasks with creation of a task (Tasks)
integration of external parties by means of subticket
chronological editing notes
team members
integration with other modules
satisfaction survey
creation of a ticket from an email

Description

With the ticket system, all support requests, such as emails, chat messages, or phone calls, can be managed in a central view. Further communication takes place directly from the ticket and is saved automatically. In this way, all information and the processing status can be seen at a glance by anyone processing the ticket. Subtickets can be added to the tickets and be edited. The possibility to sort the tickets by different paramaters (such as “done” or “overdue”) ensures an overview at all times.

Communication

Bundle the complete communication, also via several paths, via one module

Features

serial letters
chat
newsletters
supplier queries
supplier surveys

Description

With the “Communication” module, serial letters, newsletters, supplier surveys, and supplier queries can be managed very quickly and smartly. Newsletters are edited and saved; they are sent automatically (can also be handled manually) and only to the previously defined group of recipients. Supplier queries or supplier surveys can be set and sent automatically. Through provided links, the circle of recipients can enter the data directly into the system. With the chat function, it is possible to communicate with persons internally and externally. Also, specific parameters can be set, whereby, e.g., orders/requests, etc., can be approved or rejected via chat. Group and team chats are also possible.